Fees

Fee Consultation

Under Alberta Education’s new School Fee Regulation, schools must consult with parents prior to setting school fees for the upcoming school year.

Our next school council meeting will be taking place on January 15, 2020 at 6:00 p.m. During that time, I’ll be sharing information about our current fee structure, posing specific questions about priorities, and asking you to provide your feedback as we plan for the 2020-21 school year. While many of these activities and services enhance students’ educational experience, we want to ensure these fees aren’t cost prohibitive for families.

Specifically, we will be asking for input on the following:

  • Optional courses and associated fees
  • Noon hour supervision
  • Field trips and associated fees
  • Extracurricular activities
  • Non-curricular travel (for example, ski trips and band camps)
  • Non-curricular goods and services (for example, student union and yearbooks)

I understand not all families will be available to attend the meeting but it’s still important we get as much input from the school community as possible. Following the meeting, materials will be shared on our website (https://www.cloverbar.ca/) for your review, and an email address provided so you can submit a written response.

School administration will use feedback provided to help determine fees for 2020-21, which will then be shared at the May school council meeting, posted to our website and shared via link through email.

See you on January 15.

Fees

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Families are invoiced for school fees at the beginning of every school year. Fees are due within 30 days of the invoice date. The simplest, and most convenient, way to review and pay school and transportation fees is by logging in to the PowerSchool Parent Portal and clicking on "Student Fees." There you can view your fees and pay them online using Visa, MasterCard or INTERAC Online—when available from your financial institution.

Don’t forget to also log in to the PowerSchool Parent Portal regularly throughout the year. Fees are often added to your child’s account to cover the cost of various school activities such as field trips, class projects, athletic-team fees and more.

More information:
EIPS fees and waivers 
Clover Bar Junior High fees (2019-20) 
Student Transportation fees

Waiver of Fees

If circumstances exist where you are unable to pay your fees, you can apply to have fees waived by submitting an Application for a Waiver of Fees.

The fee waiver application deadline—for both school and transportation fees—is Dec. 15, 2018.

If it’s determined fees aren’t eligible to be waived, based on the submitted application, payment options may be made with the school’s administration or the director of Student Transportation.

School Fee Refund Statement

Students who leave their school prior to the end of the school year or semester shall be refunded school fees (excluding activity or extracurricular fees) on a prorated basis.

One of the following statements regarding refunds will be outlined on each activity or event when the fees are assessed:

  1. Refunds will be issued when students are unable to participate in this activity.
  2. Refunds are available for the registration portion only. The cost of busing cannot be refunded.
  3. We are unable to issue refunds for this activity due to fixed costs.

If a student is not able to participate in an activity and a refund or partial refund is available, it is the responsibility of the parent to contact the school to have the applicable portion of the fee removed from their account.

A student registered for an optional course—where a substantial amount of the course is related to activities—is not eligible to be refunded and is responsible for any related outstanding fees if the student is not able to participate or chooses not to participate in the activity.

Refund Process 
School fee refunds and credits on accounts will be applied in the following order:

  • Payment of outstanding fees
  • Left on account for future fees
  • Transferred to sibling fees, on request
  • By cheque